Double-sided printing is only the beginning! What office managers want to think about is a strategy for printing. A complete solution for reducing office paper waste, energy use and cost may require collaboration between facilities, IT and your equipment supplier, but it will be well worth it. Here are four things to consider as part of your print solutions strategy:
- Right-size equipment. In some cases this can mean a technology upgrade, adding features the old equipment didn’t have, like double-sided printing, scanning, and faxing.
- Right-place equipment. Providing strategically placed multi-functional units is critical and makes it easier for employees to give up personal printers. There may still be an adjustment period, but removing small personal printers off desks will save energy, ink, paper and cost.
- Green equipment. Energy saver modes, no-cartridge inks, and more efficient operation overall means a smaller ecological footprint for today’s technology devices.
- Secure print. Many of the newer models enable employees to hold off printing until they get to the copier and enter a PIN code. This feature makes it easier for professionals to give up personal copiers by assuring them that their printed documents can remain confidential. If the PIN number is never entered, the job eventually is deleted without printing; a feature which saves thousands of pages from being printed because users didn’t really didn’t need them after all!